RuleSafe™ is a third-generation policy awareness system that helps organisations achieve improved levels of compliance and risk management via intranet technology.
It embodies a three-stage approach to compliance:
1. Define your policies
- Built-in editors and simple-to-use wizards help you write or import policies, procedures and guidance, and link these to staff roles, keywords, business processes and user-defined criteria.
- Change management ensures only authorised policies are published.
- The 'Statement of Applicability' feature records which external regulations and standards are relevant to your organisation.
- Detailed mappings between internal policies and external standards & regulations give you clear visibility of any gaps or overlaps in your organisation's policies.
- Accelerate policy development with add-on Knowledge Modules.
- Access controls allow policy owners, authors, reviewers and auditors to collaborate whilst maintaining separation between their roles.
2. Achieve awareness
- Employees can easily find, read and 'accept' policies using a web browser: no desktop software installation required.
- Policies in RuleSafe are highly structured, so that staff can easily find and understand the information that is relevant to them, their role and their current work.
- New or changed information can be highlighted.
- Role-specific guidance aids understanding.
- Cross-references to board-level objectives and regulatory requirements emphasise the need for compliance.
- No two organisations are exactly alike, so RuleSafe adapts its appearance and terminology to suit your corporate culture.
- If employee acceptance of policies is a requirement, then RuleSafe provides a variety of 'click to accept' options; including requiring users to provide a justification if they decline to accept policies.
3. Prove compliance
- Report on who has (or has not) signed up to specific policies, and when.
- Users can raise feedback, queries or requests, for example to request changes to policy or report an area of non-compliance.
- Distribute any policy report by email.
- Generate a scorecard showing how well each part of the organisation complies with each policy, based on local reviews or audits.
